John DeLoache, Director
SERVICES AVAILABLE AT FLEET AND TRAVEL
The Office of Fleet and Travel Management (FTM) is responsible for
making vehicles available to state agencies, either on a permanent or short-term basis.
FTM is also responsible for facilitating coordination of travel among state agencies via
the computerized Journey System. Additionally, FTM personnel offer training and assistance
to agencies which use the Equipment Management System (EMS). The Hotel/Motel Guide is
another service provided by FTM.
Indirect supervision and technical support is provided to agency
travel coordinators and agency fleet managers.
The State Fleet Manager develops a handbook of procedures to be used
by state agencies to maintain continuity in the use and maintenance of state vehicles.
The following services are offered:
Vehicle Assignment - Short-Term. Each state agency has access to the states computerized
Journey System. FTM is available to provide training and ongoing support on the Journey
System. The system is designed to automatically assign pool vehicles on per-journey basis.
By querying the system, travelers may be assigned to existing trips rather than being
scheduled in another vehicle that would be going to the same destination.
If all pool vehicles are in use, the system will advise the travel
coordinator that the travelers may use a personal vehicle and be eligible for reimbursement at the high
Motor pools are located across South Dakota, including seven airport
locations. Vehicles can be scheduled in any location by use of the Journey System.
Vehicle Assignment - Permanent. Agencies at times have specific needs that require the use of a
permanently assigned vehicle. Vehicles may be assigned to an individual or to an office
where several employees will be making use of the vehicle. Requests for vehicle
assignments are evaluated using, but not limited to, the following criteria:
- The availability of pool vehicles;
- The agencys need for a vehicle;
- If vehicles in current use by requesting agency are presently being
fully utilized; and,
- Priority of other requests.
A written request for permanent vehicle assignment must be submitted
to FTM. If FTM determines that the request is justified, the agency must provide the
following information to FTM:
- City where vehicle will be located;
- Drivers name and mailing address;
- Drivers office, fax, and home phone numbers; and
- Drivers department name and MSA center number.
For your convenience, you can fill out a Vehicle
Assignment Request Form or a Vehicle Assignment
Replacement Form on-line. You can also fill out a Driver Change Form for vehicles currently assigned to your office.
You can check the current
rates charged by FTM for each class of vehicle.
Fleet Vehicle Policies & Procedures
State employees who are assigned drivers or who use pool vehicles should review these policies and procedures.
Policy & Procedure Handbook for Assigned Drivers and Pool Vehicles
Policies and Procedures for Assigned Drivers and Pool Vehicles - Powerpoint Presentation
Equipment Management System. FTM maintains a tracking system which is used to determine how much vehicles
cost to operate, when normal maintenance is due, and when equipment should be replaced due
to age or cost. Rental rates are determined from data that is contained on EMS. FTM
provides technical support and training to agencies who would like to make use of EMS for
pieces of equipment other than vehicles.
Flight Planner. This
link will take you to FTM's flight schedule
The listings below are in Adobe Acrobat. If you would like to load this program onto your
computer, please select Adobe
South Dakota Hotels
Offering State Rates.
(Please make certain that your State Rate does not exceed
$50.00 + tax/night)
Location and Hours of E J Ward Fueling Sites
Road Condition Report
USE OF FLEET AND TRAVEL MANAGEMENT SERVICES
Requests for authorization of repairs and scheduling a vehicle for
1-800-543-2372 or 773-3509 (24 hrs. a day)
Assistance with or to schedule training on the Journey System
Questions about mechanical condition of a vehicle and requests for
authorization of major repairs
773-6584 or 773-2471
Questions about methods of payment and ordering fuel cards and keys
773-6293 or 773-4226
Payment for services
Reporting of accidents
Motor Pool Bill
For additional information, please see the
- Fleet and Travel Management
- 104 S. Garfield
- Pierre, SD 57501
- phone: (605) 773-3162
- fax: (605) 773-3502
- email address: